TERMS & CONDITIONS
The “Venue” is Party Vibes Venue, located at 5970 South Loop E. Houston, TX 77033. “Renter” is the person or entity renting the Venue.
“Renter’s Associates” are guests, invitees, contractors, and all other persons whatsoever who enter the Venue during the rental period, whether or not such persons did so with the Renter’s knowledge or consent. The “Rental Period” is the timeframe during which Renter may occupy the Venue. The “Rental Date” is the first day of the Rental Period.
Renter must be 21 years of age or older in order to book an event at Party Vibes Events LLC. Renter must present a valid state ID, Driver’s license, or passport at the time of booking. A copy of Renter’s identification will be kept on file for verification purposes only. Minors must be accompanied by a parent or legal guardian at all times. Party Vibes Events LLC has a total Venue occupancy of 200. Renter is responsible for ensuring that there are no more than 200 occupants within the Venue at any given time.
DATES/TIMES OF PERMITTED USE
Renter may only occupy Party Vibes Events LLC during the timeframe specified in the Facility Event Space Rental Agreement. Renter is required to complete set-up and tear-down within this defined timeframe. All outside deliveries/pickups must be made within this defined timeframe. If tear-down and removal of non-Party Vibes Events LLC equipment is not completed by the end of the rental time, Renter will be responsible for additional rental time at the overtime rate listed in the accompanying booking form.
PAYMENTS, DEPOSITS, & CANCELLATION
At the time of booking, Renter is required to place a credit card on file to pay a deposit of 50% of the total rental cost. The 50% deposit is NON-REFUNDABLE. The remaining balance is due no later than 30 days prior to the rental date. If the balance is not paid by the 30th day prior to the rental date, the credit card on file will be automatically charged on the 29th day prior to the rental date. Party Vibes Events LLC has the right to cancel a rental for non-payment.
A Security Deposit in the amount of $200 is required and a credit card to hold such deposit must be provided to Party Vibes Events LLC at least two days prior to the rental date. The Security Deposit will be held via Stripe and Renter’s credit card will not be charged (but will be seen as “pending”) during the rental period. Unless Party Vibes Events LLC deems it necessary, in order to repair any damage inflicted upon the Venue by Renter and/or Renter’s Associates, the Security Deposit will be released to Renter following the expiration of the rental period. If damages and/or infarctions exceed the reserved $200 amount, Party Vibes Events LLC can charge up to an additional $800 to cover damages.
Party Vibes Events LLC will process the Security Deposit transaction as quickly as possible. However, this process may take up to 7 business days following expiration of the rental period to be completed.
Renter will not receive any portion of the non-refundable deposit in the event that a rental is canceled or postponed. A cancellation/transfer fee of $150 will be charged at the time of cancellation/transfer.
If a rental is canceled at least 30 days prior to the rental date, Renter may apply the 50% deposit toward a future rental date (transfer); payments made in excess of the 50% deposit can be refunded to Renter or applied toward a future rental date. The transfer date must be within 12 calendar months of the original rental date. Only one transfer is allowed per rental.
If a rental is canceled less than 30 days prior to the rental date, all payments made are nonrefundable, and the balance of the rental price will be charged to Renter’s credit card on file. Party Vibes Events LLC reserves the right to take all legal steps to collect any balances that are unpaid and owed by Renter to Party Vibes Events LLC. Party Vibes Events LLC will not provide refunds for situations beyond the control of Party Vibes Events LLC. , including, but not limited to, delays due to road construction/closures, weather, death, acts of God, etc.
Party Vibes Events LLC demands strict adherence to state laws regarding alcohol consumption at the Venue. Party Vibes Events LLC’s Alcohol Policy will be posted at the front entrance of the Venue. If Renter elects to offer alcohol during the rental period, Renter must understand and adhere to the following:
Party Vibes Events LLC requires that all attendees of events in which alcohol is to be served must be at least 21 years of age.
Party Vibes Events LLC prohibits the sale of alcohol on the premises without a permit. If alcohol is sold during a rental period, Renter must: (1) obtain permission from Studio 100; and (2) obtain a temporary TABC permit that must be signed by Party Vibes Events LLC. NOTE: obtaining a temporary permit can be costly and takes time (usually 45-60 days, but sometimes longer).
Renter may sell tickets for entrance into Renter’s event, but the tickets cannot be used to obtain alcoholic beverages at the event. Renter is prohibited from posting anything online or in print regarding the sale of alcohol at Renter’s event. If alcohol is mentioned, it must state that it is either free or BYOB (i.e. “bring your own beverage”).
As a temporary lessee of the Venue, Renter is permitted by law to provide free alcoholic beverages without a permit. However, to be truly “free” any alcohol that is served must be available to any individual over the age of 21. If free alcoholic beverages are only available to paying customers, the law assumes that the cost of the alcohol is included in the price of the service. In this case, the Renter would be “selling” the alcoholic beverages, and a permit would be required. In other words, when a Renter provides “free” alcoholic beverages, there cannot be any expectation of receiving money. The Renter cannot ask for a “donation” or “tip.”
Any and all liabilities arising from the consumption of alcoholic beverages on Party Vibes Events LLC premises are the responsibility of the Renter. All Texas state laws and Federal Laws must be adhered to at all times.
Renter may not serve alcohol to minors on Party Vibes Events LLC premises at any time. In addition, Renter must, for everyone’s safety, ensure that alcoholic beverages are consumed in a responsible manner. Party Vibes Events LLC reserves the right, in its exclusive discretion, to expel anyone from the premises who, in its judgment, is intoxicated or under the influence of alcohol or drugs, or who otherwise engages in behavior that jeopardizes the rights of Party Vibes Events LLC or the safety of its patrons, staff, guests, employees or property.
Law enforcement must be present at all rentals in which alcohol is being served. Renter must secure law enforcement directly through Party Vibes Events LLC. Securing law enforcement officials outside of the direct contacts of Party Vibes Events LLC is prohibited.
PROMOTIONS & COPYRIGHT
Party Vibes Events LLC encourages Renter/Renter vendors and Renter guests to take photos during the rental. Party Vibes Events LLC hopes that Renter will share these pictures. Any pictures shared with Party Vibes Events LLC can be used for promotional purposes.
Party Vibes Events LLC wants to make every rental a special and welcome experience. Therefore, every effort will be made to allow Renter to prepare decorations reflecting their creative requirements.
CATERING, CLEANING, & TRASH
Party Vibes Events LLC will be in a clean and good condition prior to Renter’s event. Renter is required to return the Venue to the same clean condition it was in when Renter took possession, unless payment for advanced cleaning was made. Otherwise, all trash must be collected, properly bagged and removed by Renter or an individual or entity working on Renter’s behalf. Renter is responsible for wiping down all furniture used and ensuring that no spills/stains are left behind. All furniture/equipment/decorations brought into the Venue by Renter or Renter’s Associates must be removed from the premises prior to the expiration of the rental period. Failure to return the Venue to the same clean and good condition it was in when Renter took possession will result in the loss of all or part of Renter’s Security Deposit. Similarly, any damage inflicted upon the Venue by Renter and/or Renter’s Associates may also result in the loss of all or part of the Security Deposit.
All cleaning must be done in accordance with the Cleaning Guide.
Party Vibes Events LLC is a non-smoking facility. Smoking is not permitted inside the Venue or within 30ft of any entrance/exit to or from the Venue. Renter and all of Renter’s Associates are prohibited from all forms of smoking, which includes, but is not limited to, smoking cigarettes, cigars, marijuana, CBD products, hookah, illicit drugs, etc. Hookahs have a $500 fee. Violation of this policy will result in the loss of the full amount of Renter’s Security Deposit.
SECURITY & SURVEILLANCE
Party Vibes Events LLC is equipped with video monitoring equipment to ensure the safety of both the Venue and Renter. Recordings are reviewed only in the event of an incident or when deemed necessary by the Venue for security purposes. Recordings are never released publicly or sold and will remain in the sole possession of Party Vibes Events LLC unless disclosure is otherwise required by law.
CITY, COUNTY, STATE & FEDERAL LAWS
Renter agrees to comply with all applicable city, county, state, and federal laws and shall not engage in any illegal activity on Party Vibes Events LLC premises. Party Vibes Events LLC is a drug-free and non-smoking facility at all times, NO EXCEPTIONS.
Renter and Renter’s Associates are, at all times, prohibited from loitering or congregating outside of the Venue, which includes the parking lot bordering the Venue and all immediately surrounding areas.
Disparaging remarks or any type of physical violence by Renter or any of Renter’s Associates will not be tolerated and will be cause for immediate expulsion from the Venue. Renter and Renter’s Associates must use the premises in a considerate manner at all times. Conduct that Party Vibes Events LLC, in its sole discretion, deems disorderly may be grounds for immediate expulsion from the premises and immediate termination of the rental period. In such cases no refund of the rental fee will be made.
Special Event Liability Insurance is highly recommended, but not required from Renter. If Renter chooses to provide insurance, proof of such insurance must be provided to Party Vibes Events LLC at least ten (10) days prior to the rental date. The insurance must, at Renter’s sole expense, provide and maintain public liability and personal property damage insurance, insuring Party Vibes Events LLC, contractors and contracted vendors, and all other occupants on the premises during the rental period, against all bodily injury, property damage, personal injury and other loss arising out of Renter’s use and occupancy of the premises, which includes all appurtenances to the premises. The insurance required hereunder shall have a single limit liability of no less that $1 Million, and general aggregate liability of not less than $2 Million. Party Vibes Events LLC shall be named as an additional insured of said policy.
Any caterers and/or outside vendors, companies, and/or institutions who will be present at the Venue during the rental period MUST provide a copy of their Certificate and Catering License to Party Vibes Events LLC at least ten (10) days prior to the rental date.